Windows 2003 Server
Implementing and Managing Printers
At the end of this chapter you should be able to:
Windows Server 2003 Printing Concepts
When working with printers in Windows Server 2003, Microsoft has a very specific set of terms as outlined below.
You will want to make sure that your print server is running Windows Server 2003, and that it has enough hard disk space and RAM. Windows XP can be a print server, but it only allows for 10 connections at once.
Understanding Network Printing
When you send a print job to a network print device both the print client and the print server participate in the following way:
Installing and Sharing Printer Resources
You will need to learn how to install and share out printers in order for users to use them on your network.
Adding a Printer as a Local Device
Installing a printer in Windows Server 2003 is almost identical to installing a printer in Windows XP. You start off in the Printer and Faxes control panel. Double click on Add Printer and follow the steps in the wizard.
LAB ACTIVITY - Do the lab on page 306. (10 Minutes)
LAB ACTIVITY - Do the lab on page 306. (5 Minutes)
Adding a Printer as a Network Device
When installing a printer as a network device you run through the wizard as if you are installing a local printer. When it comes time to choose the port you create a new TCP/IP port and use that.
LAB ACTIVITY - Do the lab on page 309. (10 Minutes)
Configuring and Managing Printer Resources
Once you have a printer installed and shared you might want to change settings. You can open the properties of the printer and manage different things such as permissions, and printer features. If you have a printer that has an extra tray and a duplex unit you can enable those features in the properties page.
Configuring an Existing Printer
When setting up permissions on a printer there are three main permissions you can set.
LAB ACTIVITY - Do the lab on page 311. (15 Minutes)
LAB ACTIVITY - Do the lab on page 313. (15 Minutes)
Printer Pools and Priorities
Print pooling allows you to have two print devices appear to the user as one printer. This way when the user prints it will come out on a printer that is not in use. The way it works is if a user prints out a 100 page document it will start printing on one printer. If another user prints a single page document it will come out on the printer that isn't in use. One rule with print pooling is to have your printers in the pool near each other.
Another feature available to you is print priorities. With print priorities you have two printers attached to one print device. One printer will have a higher priority number then the other. This way when users prints to the printer with the higher priority their work will come out of the print device first.
LAB ACTIVITY - Do the lab on page 317. (10 Minutes)
Setting up and Updating Client Computers
When a printer is shared any user with Windows 2000, 2003, or XP can download the print driver from the print server when the printer is installed on the print client. You can also install additional drivers for earlier versions of Windows. If you want non-Microsoft based operating systems to print using your print server you will have to install Printer Services for Macintosh or Print Services for Unix.
LAB ACTIVITY - Do the lab on page 319. (5 Minutes)
Managing Print Queues
You can manage documents in a print queue by double clicking on a printer in your Printers and Faxes control panel. In here you will see a list of all documents waiting to go to the printer. A user will only be able to modify their own document settings unless the have Manage Documents permissions on that printer. In here you will see the status of the printer such as offline, or out of paper.
Internet Printing Protocol
IPP allows you to connect to the print server with a web browser and view the printers. The address is http://servername/printers. In order to use this IIS needs to be installed. IIS is the web server for Windows Server 2003.
Printer Command-Line Utilities
Windows Server 2003 includes a number of VBScripts that allow you to configure printer settings from a command-line. Below is a list as outlined in the book.
The print spooler is located in your Windows\System32\spool\Printers folder. While this is fine for small print servers but on a high volume server you will want to move your print spool to another folder.
LAB ACTIVITY - Do the lab on page 324. (5 Minutes)
Publishing Printers in Active Directory
Publishing a printer to Active Directory allows the user to locate the printer easily. If you use the proper location settings during the install of a printer it makes it real easy for a user to locate the printer for the user. By default any printer installed on a Windows Server 2003 is published to Active Directory.
LAB ACTIVITY - Do the lab on page 326. (10 Minutes)
Troubleshooting Printer Problems
Some times printers won't work. You send a print job to the printer and it hangs in the spool, or it appears to go through but nothing comes out. Sometime restarting the Print Spooler server will help resolve these problems, and some times you need to power cycle the printer. Your printer might also need paper, or it might be off line.
LAB ACTIVITY - Do the lab on page 329. (10 Minutes)
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